Company Overview

For 29 years, clients in the private and public sectors have relied upon SOS International LLC (SOSi) for critical operations in the world’s most challenging environments. SOSi is privately held, was founded by its current ownership in 1989, maintains corporate headquarters in Reston, VA, and specializes in providing logistics, construction, training, intelligence, and information technology solutions to the defense, diplomatic, intelligence and law enforcement communities.

All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities.


4-190205-8482: Administrative Assistant - Construction - OCONUS
LocationOverseas - Iraq
Open Date2/5/2019
  
JOB DESCRIPTION

SOS International LLC, (SOSi) is seeking an Administrative Assistant to provide administrative support for the Construction Planning Cell at Camp Taji, Iraq.

RESPONSIBILITIES

Will assist in the development of briefings, analysis of data, and collation of critical reports for submission to the Customer/Client representatives and/or senior management
Provides direct administrative support to the Site Management Office personnel 
Develops and maintain office files, collate and creation of presentation files, data books, design drawings data files 
Schedules and coordinates calendars and client Meetings 
Provides project management support such as collecting and tracking of timesheets, expense reports, and independent contractor agreements 
Assists in the coordination of travel arrangements, visa requirements and travel budgets for key members of leadership 
Acts as meeting notes keeper during weekly staff meetings; collates and distributes notes to all personnel attending meeting 
Edits documents produced by key leaders as requested and assist in editing corporate policies and procedures as required 
Performs other administrative duties as assigned or requested 
Continuous Process Improvement – Services delivery
Develop strategies to capture efficiencies to improve overall service delivery under changing conditions; to meet service delivery objectives as required to support mission
Coordinate with end user/customers to identify mission critical services and strategies to ensure Quality Customer Service objectives and end-user services and products are met.
Maintains accountability for project and services implementation compliant with regulations, laws, policies, and procedures while also thoroughly familiar with relevant US and host country laws, regulations, codes, as well as SOSi policies and procedures 
Ensures corporate/client branding requirements are met on all project deliverables
Must be fluent in speaking, reading and writing in English
MINIMUM REQUIREMENTS

Experience in handling accounting/financial matters 
Excellent computer skills (MS Word, MS PowerPoint, MS Excel, and MS Access) 
Excellent interpersonal, verbal and written communication skills 
Excellent analytical and problem solving skills 
Ability to work as a member of a team 
Ability to manage projects under tight deadlines 
Excellent organization skills and the ability to multi-task; detail oriented
Ability to adapt easily in a growing and developing environment 
Self-motivated and able to work independently as necessary 
Must pass a basic medical physical and background checks sufficient for duty in an overseas contingency/military environment
Demonstrates integrity by modeling the Company’s values and ethical standards
Process oriented with ability to document current practices while identifying opportunities for continuous improvement
Focuses on impact and result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Ability to advocate and provide policy advice
Ability to promote integrity and business ethics; demonstrate mature judgment, trust and open communication; ability to ensure effective team work, collaborative behavior and team spirit
Ability to develop collaborative and harmonious relationship with external partners and clients at the senior level.
Ability to interact with cross-functional groups, communicate with internal as well as external customers, and comfortable communicating with all levels of management
Excellent communication and negotiation skills to persuade and influence others
Ability to multi-task and prioritize work schedules

ADDITIONAL INFORMATION

ADDITIONAL INFORMATION

QUALIFICATIONS (PREFERRED)

Bachelor Degree in Business field

WORK ENVIRONMENT

Living and working conditions at the assignment location could be remote and uncomfortable
Long hours, exposure to weather and hazardous conditions
Personnel should be aware of moving on short notice and under adverse conditions

DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.