Company Overview

For 30 years, clients in the private and public sectors have relied upon SOS International LLC (SOSi) for critical operations in the world’s most challenging environments. SOSi is privately held, was founded by its current ownership in 1989, maintains corporate headquarters in Reston, VA, and specializes in providing logistics, construction, training, intelligence, and information technology solutions to the defense, diplomatic, intelligence and law enforcement communities.

All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities.

BUSDEV-190801-9382: Proposal Coordinator
LocationU.S. - Virginia - Reston
Open Date8/1/2019
SOS International LLC (SOSi) is seeking an energetic individual to join its Business Development (BD) Group as a Proposal Coordinator. As a Proposal Coordinator with SOSi, the candidate will work closely with Proposal Managers and other BD staff including Capture Managers, Program/Operations Leads, Writers/Editors, and Graphics personnel to develop compliant federal proposals, coordinate all proposal activities and must have solid communication and organizational skills.


  • Supports the Proposal Manager during the entire proposal lifecycle, provides configuration management, prepares proposal documents, meets required deadlines, and ensures that the final output is compliant with the RFP and proposal plan
  • Analyzes, reviews, and fully understands stated requirements of the Government’s Request for Proposal (RFPs) and is required to manage production, maintain quality control, and ensure compliance with standard requirements on each proposal including corporate style guide/branding guidelines, departmental procedures/standards, and customer instructions and mandatory solicitation requirements
  • Integrates text and graphics into the finished copy. Compiles, organizes, and revises information from a variety of sources to generate BD documents including presentations, proposals, task order requests, Requests for Information (RFIs), Requests for Qualifications (RFQs), Final Proposal Revisions (FPRs), and Best and Final Offers (BAFOs).
  • Coordinates all proposal data and production efforts to produce high quality documents for pink and red color reviews
  • Provides desktop publishing and formatting throughout the process and is responsible for implementing proposal format based on style guides and the proposal plan
  • Maintains general proposal files/folders including project descriptions, resumes, written proposal sections, graphics, and related templates
  • Prepares final proposal production and packaging
  • Distributes RFP and associated materials and ensures that all updates, amendments, and modifications are communicated across the proposal development team
  • Schedules conference/war room space and makes certain that all materials needed for meetings including presentations, agendas, conference lines/equipment, badging, food, and related needs are handled
  • Enforces security procedures throughout and controls access to electronic files; prepares document comparisons; develops and manages data calls to teaming partners, assists with the preparation of questions and other correspondence to the Government; takes meeting notes and distributes to the team; and may manage proposal collaboration sites using SharePoint
  • Other duties as assigned

Bachelor’s degree or a minimum of three years of Federal Government proposal experience
Proficiency in Microsoft Office Suite and Adobe Acrobat Professional
Customer service oriented, able to work independently with minimal supervision, and still function as a key team player 
Ability to obtain and maintain a DoD Secret security clearance 
Experience in defense, intelligence, and/or law enforcement areas 
Knowledge of Microsoft SharePoint and Adobe Creative Suite (Illustrator, Photoshop, and In Design) Proactive individuals with strong attention to accuracy and detail
Fluency in a foreign language

Working conditions are normal for an office environment 
Requires periods of non-traditional hours including consecutive nights or weekends when necessary
Ability to lift and/or move objects and packages of up to 25 lbs